Contractor invoice
Separate labor and materials. For example, 6 labor hours at $75 plus $240 in materials gives a $690 subtotal. Include the job address and purchase order when relevant.
FREE BUSINESS TOOLS
Free invoice generator. Professional invoices made simple.
Create, customize and preview invoices for free. Add your own logo, describe the work and calculate a clear balance. Paid exports start at $2.99 per document version.
Opening your invoice workspace…
How to create a professional invoice
- Add your business and customer details, a unique invoice number and clear dates.
- Describe labor, materials or products separately. Enter quantities and agreed rates.
- Add only the taxes that apply to your work. Record deposits and other payments already received.
- Check the full preview, balance and payment instructions before choosing a download.
Use a specific due date and payment instructions your customer can follow. Keep invoice numbers unique in your own records; this browser tool does not check numbers used elsewhere.
Examples for your type of business
These examples show how to organize an invoice. The amounts are illustrative, not recommended industry prices. Subtotals below exclude discounts, taxes and payments.
Cleaning invoice
Describe the service and visit dates. Three agreed cleaning visits at $120 each gives a $360 subtotal. List optional services separately so the customer can recognize the work.
Painting invoice
Identify the rooms or surfaces and the work completed. Twelve labor hours at $55 plus $180 in paint gives an $840 subtotal. Describe preparation and materials rather than using an unexplained lump sum.
Landscaping invoice
Separate recurring visits from a one-time job. Four maintenance visits at $65 plus a $150 mulch installation gives a $410 subtotal. Include the property address and service period.
Freelance or hourly service invoice
Use quantity for hours and unit price for your agreed rate. For example, 5.5 hours at $80 gives a $440 subtotal. Describe the deliverable, project reference and billing period.
Deposit invoices and final invoices
To request a deposit, choose the deposit invoice type and list the deposit being requested as a line item. For example, request a $300 initial deposit against an agreed $1,000 project. Do not enter that $300 as money received until your customer has actually paid it.
For the final invoice, list the full agreed work and record payments already received. A $1,000 project with a $300 deposit already received has a $700 balance before any other adjustments. Reference the deposit invoice in your notes to make the relationship clear.
How the invoice total is calculated
Each line is quantity × unit price. The generator adds those lines, applies your discount, calculates entered taxes on taxable items after the allocated discount, and adds fees. Recorded deposits and other payments reduce the balance. Fees are not automatically taxed; check whether your fee needs to be a taxable line item instead.
An illustrative invoice with 2.5 hours at $80 has a $200 subtotal. If you enter an applicable 10% tax on that line, the total becomes $220. Recording a $50 payment leaves $170 due. A payment larger than the total is shown as a credit.
Choose a file that fits the job
Use PDF to email or print the finished invoice. Use Word when you need an editable document, and review it after editing because Word does not recalculate your totals. PNG/JPG exports preserve every PDF page as a separate image. CSV/XLSX exports are for invoice records and analysis; they do not reproduce the visual template.
Questions about invoices
Is the invoice generator free?
Creating, editing and previewing invoices is free without an account. Downloading or emailing a generated file requires a separate tools purchase. One document version costs $2.99; optional monthly and yearly subscriptions are available.
Does this collect payment from my customer?
No. Enter your own payment instructions. Buying an export pays Tech Turtle for the file; it does not pay the invoice itself.
Can I use my own logo?
Yes. PNG, JPEG and WebP logos are supported, with size, alignment and centered-square crop controls. Transparent PNGs work well. SVG uploads are not supported.
What can I download?
PDF is a print-ready invoice; DOCX is an editable Word document. PNG and JPG downloads contain one image per page in a ZIP file. CSV and XLSX contain invoice data, not a matching visual layout.
Can I edit a purchased invoice?
You can continue editing your local draft. Changes create a different saved document version. A one-time purchase covers the original version and its supported formats, including re-downloads while that version is retained.
Does a recurring invoice template charge my customer automatically?
No. It is a reusable invoice layout. This tool does not schedule invoices, collect your customer’s payment or reconcile your bank account.
When should I choose a receipt?
Choose a receipt only after recording a payment you actually received. A saved or emailed invoice is not evidence that your customer has paid.
How do refunds work?
Tools purchases are final unless the tool or paid export does not work. There is no seven-day refund on tools. Contact support if a purchased tool or export fails.
Does the generator decide which taxes apply?
No. You choose the tax rates and taxable items. The calculator applies those inputs; it does not determine your tax obligations.