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Est. 2022Tech Turtle

Business Operations · FREE TOOL

Free Project Cost Tracker

Track actual costs against the same categories used in your estimate. A positive remaining balance means costs are below budget; a negative balance means an overrun.

YOUR WORKSPACE

Make it useful. Make it yours.

Start with the clearly labeled example values, then enter your own numbers. Your basic result is free.

Your result

Labor: budget $1,500.00, actual $0.00, remaining $1,500.00 Materials: budget $1,000.00, actual $0.00, remaining $1,000.00 Equipment and other: budget $300.00, actual $0.00, remaining $300.00 Overhead: budget $700.00, actual $0.00, remaining $700.00 Total budget: $3,500.00 Total actual: $0.00 Remaining: $3,500.00

This is a local worksheet, not accounting software or a bank integration. Export your work for safekeeping. It does not track payments, tax filings or profitability unless those costs are separately reviewed.

Your document is ready!

Create and preview for free. Review your download options below. Purchases are not available yet. Your draft remains yours to edit and preview.

Sign in or create your secure tools account. Your current draft stays in this browser. An account lets you manage saved versions, subscriptions and existing purchases.

Single document

$2.99 once

One immutable document version, all supported formats. Re-download while retained. No renewal.

Tools Plus

$4.99/month

100 export files per calendar month (UTC), saved versions and professional templates. Renews monthly until canceled.

Tools Plus annual

$39.99/year

Same benefits and monthly allowance. About 33% less than twelve monthly payments. Renews annually until canceled.

Tools purchases are final unless the tool or paid export does not work. No 7-day refund applies. Cancel future subscription renewals through your billing portal.

Saved document versions are retained for 365 days. Download and keep your own copy. Deleting a saved version removes re-download access to that version. Billing records are retained separately as required.

Download with your verified free export or paid access

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How to use this tool

  1. Name the project and enter a budget for each category.
  2. Update actual costs from timesheets, receipts and supplier bills.
  3. Review remaining budget and export the itemized CSV for your records.

A worked example

A $1,200 materials budget with $1,350 actual spending has a $150 overrun. A different category running under budget does not erase the reason for that overrun.

What the result includes

This is a local worksheet, not accounting software or a bank integration. Export your work for safekeeping. It does not track payments, tax filings or profitability unless those costs are separately reviewed.

Common questions

Can I download the tracker free?

Yes. The itemized CSV is free without an account. Optional premium document exports use the shared export system.

Does it automatically import receipts?

No. You enter budget and actual amounts yourself.

Prepared by the Tech Turtle team. Formulas and assumptions are explained above so you can check the result against your own job records.

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